Wednesday, 16 March 2016

Preparing for KVS Librarian Test - Syllabus, Tips and Study Materials

Syllabus for written examination for Librarian

Part 1: Foundation of Library & Information Science.

Unit.1. Library as an Social Institution
- Social & Historical foundations of Library.
- Different types of libraries- Academic, Public, Special –their distinguishing features and functions.
- Role of U.G.C. for development of Academic libraries.
- Role in Library of formal and informal education.
Shivaji University, Kolhapur

Unit.2 Normative Principles of Lib. & Inf. Science
- Five Laws of Library Science.
- Implications of five laws in Lib. & Inf. Science
- Development of Libraries with special reference to India, Baroda
Public Library system
- Library Co-operation Resource Sharing and Library Networking.

Unit 4. Laws relating to Libraries & Inforamion.
- Library legislation need and essential features.
- Library legislation in India.
- Maharashtra Public Library Act.
- Press and registration act & Delivery of Books act (Public Library).
- Copyright act, Intellectual Property rights.
Unit.5 Library and information Profession
- Attribution of profession.
- Librarianship as a profession.
- Professional ethics.
- Professional associations & their role.
- National & International Library Associations- FID, IFLA, LA,
- Professional education & research.
Unit.6 Promoters of Library & Information services
- National level promoters- RRRLF.
- International level promoters- UNESCO
Unit 7. Public relations & Extension activities
- Definition
- facets and programs.
- publicity & extension, Out reach activities.
- Library path finders (Guides)
- Factors affecting Library development, Literacy, publishing, Book

Part II : Knowledge Organization, Information Processing & Retrieval.

Unit. 1. Universe of Knowledge
- Structure and attributes.
- Modes of formation of subjects.
- Different types of subjects.
- Universe of subjects as mapped in different schemes of

Unit. 2 Bibliographic description
- Catalogue purpose, Structure and types physical forms including
OPAC filling rules.
- Normative Principles of cataloguing.

- Overview of principles and practice in document description.
- Current trends in Standardization, description and exchange.
- Standard codes of cataloguing.

Unit. 3. Methods of Knowledge Organization
- General theory of Library Classification.
- Normative principles of classification and their application.
- Species of Library Classification.
- Standard Schemes of Classifications and their features, CC, DDC,
- Notation: Need, Functions, Characteristics
- Design and development of schemes of Library Classification,
Standard sub-division Index.
- Trends in Library Classification.

Unit.4. Subject Classification
- Principles of Subject Classification.
- Subject heading lists and their feature.

Part III: Information Technology: Basic

Unit.1 Information Technology
- Definition, Need, Scope and Objectives.
Unit. 2 Computer Basic (Hardware)
- Introduction to Computers
- Overview of Historical Development of Computers.
- Generations of Computers, Classification of Computers.
- Essential Components of Computer system.

Unit.3 Computer Architecture-Organization of Computer
- Input and Output devices- Keyboard, Scanner, OCR, Printers,

Unit. 4. Software.
- Operating systems: Single & Multi User Systems, Basic features
of MS-DOS, MS Windows, Linux, UNIX, Windows NT etc.
- Programming Languages: Concepts and Tools
- Algorithm & Flowcharting.

Unit. 5 Word Processors, Spread Sheet etc.

Unit. 6 DBMS Package
- Familiarity with DBASE, FOXPRO, CDS/ISIS, SOUL, MS Access
(Basic features)

Unit 7. Computer application to library & Information work
- House keeping operations

Unit 8. Communication Technology
- Communication Technology Basic Concepts
- Networking: Basic Concepts.
- Internet

Part IV: Management of Libraries & Information Centres/Institutions

Unit.1 Management
- Concepts, definition and scope.

- Management styles and approaches.
- Management schools of thought.
- Functions and principles of Scientific Management.

Unit.2 Human Resource Management
- Organizational structure.
- Delegation, Communication and Participation.
- Job Description and Analysis, Job evaluation.
- Inter-personal relation.
- Recruitment procedures.
- Motivation, group Dynamics.
- Training and Development.
- Disciplines and Grievances.
- Performance Appraisal.

Unit.3. Financial Management
- Resources Mobilization
- Budgeting Techniques and Methods PPBS, Zero Based Budgeting
- Budgetary Control.
- Cost effectiveness and Cost Benefit analysis.
- Outsourcing.
Unit. 4 Reporting
- Types of reports, Annual report-compilation, Contents and style.
- Library Statistics etc.
Unit 5 System Analysis and Design
- Library as a system
- Project Management PERT/COM
- Decision Tables.
- Performance evaluation standards, MIS.
- Performance Measurement, reengineering, Time and Motion
- SWOT ( Strength Weakness Opportunities Threat)
- DFD (Data Flow Diagram)
Unit 6. Total Quality Management (TQM)
- Definition, Concept, Element
- Quality Audit, LIS related standards.
- Technology Management.
Unit. 7 Library House Keeping Operations.
- Different sections of Library & Information Center and their
- Collection Development and Management Policies Procedures.
- Book Ordering (Acquisition)
- Technical Processing.
- Serials Control, Circulation Control, Maintenance etc.
- Stock Verification- Policies and Procedures.
- Evaluation and Weeding.
- Archiving-conservation-Preservation.
- Restoration including Print, Non-Print and Electronic Materials.
Unit.8 Planning
- Concept, Definition, Need and Purpose, Types.
- Policies and Procedures, MBO
- Building and Space management in Libraries and Information
- Library Building, Interior & Exterior, Furniture, Equipment’s,
Standards & Types.
- Risk Management, Contingency Management.
- Planning of related Infrastructure, Library Standards.
Unit 9. Management of change.
- Concept of change.
- Changes in Procedures, Methods, Tools and Techniques.
- Problems of Incorporating Change.
- Techniques of Managing Change.

Part V: Information Sources & Services

Unit 1. Reference and information sources.
- Documentary Sources of Information, Print, Non-Print including
Electronic: Special features, Scope, types
- Nature, Characteristic, Utility and evaluation of different types of
Information sources: Physical formats, Authority, Content, Utility.
- Non-Documentary Information Sources.
- Reference Sources Categories, Primary, Secondary & Tertiary
Information Sources.(Encyclopedia, Dictionary, Periodical,
Thesis, Books, Year book, Patents, Trade literature, standards,
Monographs, Reference Books, Year Books, Almanac, Atlas,
Abstracting & Indexing periodicals, Bibliographies, Handbooks
- Internet as a Source of Information.
Unit.2. Reference Service.
- Concept, Definition, Need, Scope and trends.
- Reference Interview and Search Techniques.
Unit 3. Information Services and Products
- Information services and Products.
- Information services concepts, Definition, Need and trends.
- Need, Techniques and Evaluation of Alerting services (CAS
- Bibliographic, Referral, Document Delivery and Translation
Unit.4. Information System and their Services.
- Study of National, International and Commercial Information
Systems and Services- Background, their Services and Products.

Part VI: Library Users

Unit 1. Techniques of Library and Information Centres Survey.
- Proforma method.
- Interview method.
- Records analysis method.
Unit.2. Information users and their information Needs
- Categories of Information users.
- Information needs definition and models.
- Information seeking behaviour.
Unit.3 User Education
- Goals and Objectives level, Techniques and Methods, Evaluation
of Users Education Programmes.
Unit. 4. User Studies.
- Methods and techniques of User studies.
- Evaluation of User studies.
Unit 5. User Orientation Programmes:
- Conventional and modern Techniques: Study tour, Newsletters,
Handbooks, Leaflets, Powerpoint Presentation, Websites etc

Tips for Preparation
First - prepare from the BLISc/MLISc notes (IGNOU study materials are really good)
Solve the previous NET Question papers/sample papers
Read books on School Library management, Library automation, recent trends in Library & Information Science
Learn about the functioning of Kendriya Vidyalaya libraries, various programmes and activities, library services - you may visit the websites or blogs of KV Libraries for information.

Go through the following materials


kvs tgt librarian study guideTGT Librarian KVS

Useful Websites

Tuesday, 5 March 2013

Story of a Pencil - by Paulo Coelho

The following presentation is made from the story taken from Paulo Coleho's book "Like the Flowing River" - one of my favourites. Hope you enjoy it!

Monday, 29 October 2012

S.R Ranganathan

Father of Library Science
S.R Ranganathan
Painting by Mr. A Ramakrishna
ART Teacher, KV No.2 Vijayawada

Shiyali Ramamrita Ranganathan is considered as the Father of Library Science in India.
Ranganathan's major contributions to library science were in classification and indexing theory. His Colon Classification (1933) introduced a system that is widely used in research libraries around the world.   His Five Laws of Library Science (1931) was widely accepted as a definitive statement of the ideal of library service. He also drafted plans for a national and several state library systems, founded and edited several journals, and was active in numerous professional associations.
Ranganathan was born in Shiyali in Tanjavoor District of Tamil Nadu on 9th August 1892.
In 1962 he founded and became head of the Documentation Research and Training Centre in Bangalore, with which he remained associated for the rest of his life, and in 1965 he was honoured by the Indian government with the title of national research professor in library science.
He died on September 27, 1972.

Friday, 5 October 2012

How to select good books!

The cover of the book is the first to check. Looks good? But remember – a book cannot be judged only by its cover.

Go through the summary given on the back cover or inside flap. Does the book sound like something you would enjoy?

Skim the text, specially look for illustrations. Good pictures will help you understand the topic better for non-fiction books and it will be an added attraction for stories and novels. Here your age also matters!

Check the New Arrivals Rack in the library or the bookstore.

Look on the recently returned bookshelf. You will get some good choices. It's a good guest that the books taken by someone else may be a good one.

Get suggestions from your librarian, who would be glad to help you and may be knowing your likes and dislikes!

Ask the recommendations of your friends and ofcourse, discuss the books you have read.

Your teachers are the best sources. Read the books they might have discussed in the class.

Check the credentials of the authors. If you liked a book by an author, most probably you would like his other works too!

Go for books published by well-known publishers. They select their books and authors judiciously. So you can rely on them.

Browse through the library shelves. Something will catch your eye.

Read the book reviews on Newspaper, Magazines and Internet.

A Word of Caution

"No good book, or good thing of any kind, shows its best face at first"
- Carlyle

So, do not judge a book by reading just the first few pages.

Sunday, 5 August 2012

Why Reading Matters and Class Libraries: A Presentation

The presentation outlines the importance of books and reading and describes briefly how to maintain and organise a class library for the primary section.

Primary Class Libraries

School Library an essential component of the school at all levels. Both teachers and students need to be motivated and trained to use the library as a resource for learning, pleasure and concentration. Class libraries and classroom library activities can enhance the teaching learning process at primary level. It can go a long way in promoting reading habits among children and nurturing them to life long readers. National Curriculum Framework 2005 highlights the importance of libraries that should serve as a place for holding discussions, story telling and should have a child friendly ambience with a positive ethos, good lighting and seating arrangement. The Library Policy for Kendriya Vidyalayas, 2007 and CMP for Qualitative improvement of the Primary Education also stress the importance of Class Libraries for Primary Section and provide clear guidelines on how the class libraries are to be organized.

Class Library means allocating space within the classroom for displaying a variety of reading materials which provides ready access to reading materials and act as activity centre to energise the class rooms.
NCF 2005 guidelines emphasise the need for conceptualising the school library as an intellectual space where teachers, children and members of the community can expect to find the means to deepen their knowledge and imagination and recommends the following:

  • One period a week to be devoted to library reading. During this time, children sit and read silently in the library.
  • It is important to let the child choose rather than having the teacher distribute the books
  • Library books can be used in the language class
  • For class projects, encourage children to look up reference in the library
  • Children can be asked to write about the book they have read that week during the language class
  • Let them share a story that they have read with the other children in the class

Kendriya Vidyalaya Sangathan has been giving much importance to School libraries. It has brought out a Library Policy for Kendriya Vidyalayas in 2007 in which special provision is made for class libraries for the primary children. The Common Minimum Programme for qualitative improvement of Primary Education also stresses the establishment of class libraries.

The Class Library will be established from Class I to V and the Class Teacher will be the in-charge.
  • Class teacher should maintain a register to keep track of the books read
  • Ensure that every student maintains a notebook in which the name of book read, its author and a brief account of the content
  • The books will be provided from the main library and it can be replaced from time to time
  • Display the books attractively in cupboards. The books need not be stacked where only the spine is visible. The cover page carries the visual appeal.
  • Create an environment that is supportive of early writing by making sure paper, crayons, pens, pencils, and markers are available
  • Use flashy slogans, poems, banners that talks about a new book and motivate children to read.
  • Novelty is key to motivation and thus the content of class libraries should change frequently.
  • They need to be regularly updated with new books from the main library so as to keep the enthusiasm alive.

The children should be introduced to the books. The teacher may read aloud the title, sub-title, author’s name, illustrator, and also talk about the illustrations of the cover and the back page.
The class libraries can be put into use more effectively with a number of activities.

  • Encourage children to predict the plot, share what they see on the cover page, and share their experiences. Such things motivate children to read and confirm their predictions.
  • Engage learners to respond to what they read. Their opinion about the book and the view point needs to be respected.
  • Introduce sharing time when children share their reading experiences.
  • Key words from a book can be selected on the bulletin boards as sight words.
  • The teacher can ask children to read and narrate a story. Picture books can be created using the characters of a story but altering the plot
  • Make riddles about the characters they studied and play a quiz, build story maps.
  • Other literary activities may include writing an introduction for a book, making a poster, role play, letter writing.
  • Activities and competitions - Book Reviews, Book exhibitions, book clubs, Celebration of reading day/reading week, Vote for Favourite Book, Best Reader Award etc.

A class library needs to be equipped with a variety of reading material. The books for the class library should be done judiciously keeping in mind the reading level of the children. A variety of children’s literature should be available to readers. This includes wordless picture books, comics, fantasy stories, humorous stories, mysteries, biographies, experiential stories, folk tales, fables, poems etc. Other reading material like book reviews, catalogues, brochures, pamphlets, magazines, newspapers etc. Diversity of language should be encouraged and emphasis should be on usability of the book rather than longevity. Hardbound, dull binding should be avoided.
A good book is

  • Entertaining, with attractive illustrations
  • Presented in a clear, rich and simple language
  • Contains interesting imaginative characters, events, themes and situations
  • Provides knowledge/pleasure and have rich and varied content

Availability of Books
There are a good number of children’s publications available in the market. Publishers like Children’s Book Trust, Ekalavya, Scholastic, Oxford University Press, Cambridge University Press, TERI, Tulika, MacMillan, Putak Mahal etc. publishes quality books for children. Magazines like MagicPot, Wisdom, Children’s Digest, Champak, Chakmak, Children’s World, Balbharati, Nandan etc. can also be subscribed for class libraries.

To encourage effective and maximum utilisation of the class library a sense of belongingness should be developed among the children. 
Visit the main library with children and allow them to select material for reading and place it in their class library will help to generate the sense of belongingness. 
If they develop the feeling of ownership, they will maintain the reading materials properly. 
Class library magazines may be brought out which may contain stories, poems, drawings/paintings, book reviews etc by children. This may be kept along with other reading materials.
Wear and tear of books is natural. 
They should be taught how to handle the books carefully. Let the children handle the books and do not scold them if the books get damaged. 
Children should be engaged in mending books and thus tapes, scissors, glue should be provided to them which they will enjoy. 
Encourage children to share the books they read at home and place it in class library for a day or two for others to read. 

Friday, 3 August 2012

Library Points: A System to Encourage Effective Use of Library Resources

The Library of KV Kanjikode initiated a system of Library Points with the following objectives.
  • Improve reading habits of the students
  • Promote better and effective utilisation of the library
  • As a transparent criteria for recognising the students for the User of the Month and Best User Awards and Prizes
  • Encourage timely return of books to the library
  • Ensure maximum participation in library events and activities
  • Encourage proper shelving of books
  • Motivate students in usage of reference books
  • Encourage the students to write book reviews
  • Better library behaviour
How it works?
In this system, every students is credited points for each and every library related activity including issue and return of books, consultation of reference works, library behaviour, shelving and replacement of books, book reviews etc. The library software has been modified to provide the facility of adding and tracking the library points of the members. For every book issued, a member is credited with two library points and one point is deducted if the book is returned after due date.
Similarly, participation in library competitions, assistance in the library etc. will help them to get a point credited to their account. One point each will be deducted from their account for any damage to the book, scribbling, improper handling etc.
Each month the topper is selected as the User of the Month. The User of the Month will be given a free book from the library. At the end of the academic session, the Best Users will be selected for the School and for different classes and will be awarded certificates and prizes. All the students who score a minimum library point for issuing books from the library (as fixed by the Library Committee) will be given Reading Achievement Certificates.
Visit the Library Website for the winners of previous academic session.